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Posts Tagged ‘distraction’

Tuesday, May 15th, 2018

The (10 +2) x5 Rule?

by Rebecca Shafir, M.A.CCC Personal Development and Executive Functioning coach at the Hallowell Center MetroWest  

A February 2017 Inc. Magazine article by Dan Scalco titled Four Ways to Stop Procrastinating Right Now provided some helpful tips for managing procrastination such as creating false (earlier) deadlines, donating $5 to a charity for every hour you waste, and moving tasks to the afternoon if you idled away your morning. His first suggestion, however, was the (10 +2)x 5 rule.  This process reportedly makes a work task “less intimidating.” The (10 +2)x 5 rule goes like this: do 10 minutes of focused work with a 2 minute break and to repeat this interval 5 times which results in 50 minutes of work. The (10 +2)x 5 rule will keep you on your toes, but it is flawed.

This rule feeds your distractible nature and discourages concentration on a task. The (10+2) x5 rule may come in handy for folding laundry or doing yard work, but not for work that requires analysis, processing, or integration of complex information. Here’s why:

  • As clock ticks closer to minute #8 there’s the tendency to start looking forward to the break or rushing the work to beat the clock, again wasting time.
  • If most of your work involves the computer, your 2 minute break will likely be spent on the Internet or on your phone (Good luck keeping those breaks to 2 minutes!).

The (10+2) x5 rule also assumes that you will make nice, clean transitions from the break to the task. Unfortunately, research shows that your brain will continue to reflect on the entertainment from break time for at least a few minutes before you can steer your concentration to the task. Therefore, if you factor in transition time, time needed to re-engage in the task, and time anticipating your break you may end up flipping those numbers – it’s more like 2 minutes of work and 10 minutes or more of break time!

A better system is to keep your phone and any other controllable distraction in another room. Allocate 30 minutes of work and 5-10 minutes of a break. Do that interval 5x and you’ll get close to a good 2 hours of work. Make your breaks screen-less – a brisk walk or some stairs will make the mental transition time shorter. Physical exercise will help you process the portion of the task you just completed, improve your focus and your attitude about the task you’re trying to complete. This (30+10)x5 is much more productive way to get things done.

Just as there are different brains, there are different ways to avoid procrastination. To learn more and to come up with a system that works for you, contact me at Rebecca@MindfulCommunication.com

Tuesday, May 8th, 2018

Your “Guy In The Basement”

by Rebecca Shafir, M.A.CCC Personal Development and Executive Functioning coach at the Hallowell Center MetroWest

Several years ago at a National Speaker’s Association meeting, I heard a motivational speaker who planted a metaphor in my mind that I’ll never forget. He described a friendly fellow somewhere between our conscious and subconscious, who works mostly behind the scenes and is loyal to the core. He is, figuratively, your Guy In The Basement, your GITB.

Your brain’s CEO, located in the penthouse (your prefrontal cortex), orders the GITB to dig up information, and deliver the data for the CEO to synthesize and execute. For example, when the CEO is trying to recall the name of your 6th grade teacher, he directs the GITB to do a search, and a few minutes later the GITB runs up the stairs to the CEO and announces: “MRS. CRUM!”  Although it may take awhile, your GITB is good at retrieving data.

The GITB also loves autonomy. He likes to scan your existing knowledge base, integrate anything in view that is novel and shiny and interrupt your deep work (including your sleep), to proclaim his findings. Be kind to your GITB; he is always at work. But he is impulsive, gets bossy when restrained and has no sense of time.

Instead of getting mad at your GITB, shutting him out and blaming him for all your unfinished deep work, let him get his ya-ya’s out. When you’re working on a task that requires a lot of focus, have a pad of paper handy to capture ideas that your GITB sends forth. Keep a notepad at your bedside for his middle-of- the-night revelations. He’ll quiet down once he’s been heard. You can come back and elaborate on those ideas later. If he just can’t settle down, take your GITB for a walk. Remind him of your goals, problems you’d like to solve, or visions you have for your project. After the romp, your reliable GITB will gladly hunker down with his new orders, mind his own business and get to work, giving you the peace and concentration you need to do your CEO thing.

Let me help you manage distractions, get things done well and on time! Contact me at Rebecca@MindfulCommunication.com

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